Guidelines for Proprietors


The Licensing Division of the Ministry of Works and Transport wishes to advise of the new process for applying for a Vehicle Testing Station/Fleet Owner is as follows: 

Persons interested in having their business operate as an approved Vehicle Testing Station should provide the following:

 
Motor Vehicles and Road Traffic Regulations
 
SIXTH  SCHEDULE
 
 3. The Proprietor shall be issued with a Designation (Appendix I) duly signed and dated by the Authority authorising and identifying the premises to be used as a Vehicle Testing Station.
 
 4. (1) The Proprietor shall—
 
        (a)       submit the name(s) of any of his employees possessing appropriate technical qualifications, skills and experience as an auto mechanic for assessment by the Authority for selection. Such persons are to attend an approved training/orientation course developed for persons wishing to perform the duties of an examiner. Persons not possessing the full qualifications, but who have submitted evidence of a suitable working experience of at least five (5) years as an auto mechanic shall be subjected to an examination prepared by the Authority for determining their suitability for certification to perform the duties as examiners;
            (b)       (Deleted by LN 34/2003);
 
 
c)         notify the Authority of any change in their Testing Staff, clearly stating the reason(s) for such change;
           
(d)       ensure that—
(i)        suitable accommodation for customers and staff is provided, kept in a tidy condition and a good state of repair (See Appendix II for details of accommodation);
(ii)        customers are able to witness the inspection check from a safe and comfortable position;
 
(e)        have available in good working order all equipment and facilities as listed in Appendix II;
 
(f)        ensure that an adequate supply of the various documents to be used in the inspection process is always available. Documents shall include such other form(s) that the Authority may prescribe from time to time. Requisitions for these documents shall be made on the form provided at Appendix XI;
 
(g)       ensure that all stamps, seals and documents are kept in a safe place and under the control of the Proprietor;
 
(h)       ensure that a monthly return is made to the Authority on the prescribed form of all vehicles that have undergone an inspection check at the Testing Station within seven (7) days from the end of each month;
 
(i)        retain a copy of Monthly Returns, Inspection Checklists, and Certificate of Inspection for at least twenty-four (24) months so that Duplicate Inspection Certificates/Stickers can be prepared as needed;
 
(j)        deliver to the Authority all official documents on request by the Authority on suspension/cessation of Vehicle Testing Station operations;
 
(k)      ensure that a notice indicating opening and closing hours should be on display in a conspicuous place outside the premises;
 
(l)       display in a conspicuous place on his premises the prescribed “Vehicle Testing Station” sign clearly showing the V.T.S. No. assigned;
 
(m)     display in the waiting room of the premises in a conspicuous manner the certificate of authorisation for the operations of the Vehicle Testing Station as in Appendix III and the certification of the Tester(s) as in Appendix IV;
 
(n)      display in a conspicuous place a notice that informs customers of the right to lodge complaint(s) on the appropriate form to the Authority about any grievance in relation to the inspection proceedings or otherwise;
 
(o)      make the premises and records available for examination by officers authorised by the Authority;
 
 (p)      inform the Authority of any changes affecting the ownership,
control, layout and operations of the Testing Station;
 
(q)      ensure that the Testing Station complies with any guidelines set out by the Town and Country Planning Division, Local Health Authority, Fire Services and other Regulatory Agencies;
 
(r)       ensure that the premises are covered by adequate liability insurance for any injury, loss or damage that may occur on the premises and for which it is liable;
 
(s)       ensure that the day-to-day operations of the Testing Station are organised so as to avoid undue congestion on the premises;
 
(t)       ensure that vehicles registered in the name of the Proprietor are not inspected at the Testing Station belonging to the Proprietor;
 
(u)     allow facilities to be used by authorised personnel from the Authority to carry out tests on vehicles of applicants who have appealed decisions made at their respective Testing Stations.
 
(2)    A person who fails to submit a return in accordance with subparagraph  (1)(h) is required to pay a fine of one thousand dollars.