| Position: |
Procurement Support Officer |
| Deadline Date: |
08 Oct 2026 |
| Division: |
Drainage Division |
| Location: |
MOWI |
| Duties & Responsibilities: |
The Procurement Officer I provides entry-to-intermediate level operational and administrative support within the procurement unit. The role focuses on processing micro-procurements, managing procurement files, facilitating supplier registrations on the OPR Depository, and supporting full compliance with local PPADPPA regulations and audit standards.
DUTIES AND RESPONSIBILITIES:
- Request and compile quotations for office supplies, routine equipment, and minor services in compliance with micro-procurement thresholds.
- Prepare purchase requisitions, comparative bid statements, and purchase orders.
- Liaise with vendors to confirm delivery schedules and resolve minor order discrepancies.
- Assist suppliers with registration procedures on the OPR Procurement Depository.
- Upload procurement notices, tender documents, and award summaries to the designated public portals.
- Enter purchase order data and contract metrics into internal software systems.
- Create, organize, and maintain systematic filing systems (hard copy and electronic) for all procurement proceedings to ensure audit readiness.
- Assist in preparing materials and documentation for internal, OPR, and audit teams.
- Receive, log, and securely store sealed tender submissions prior to official openings.
- Performs related work as required.
|
| Knowledge, Skills & Abilities: |
KNOWLEDGE:
- Knowledge of the principles, practices, methods and techniques of procurement and disposal.
- Knowledge of research methods, principles and techniques.
- Knowledge of government policies, procedures, rules and regulations and legislation related to procurement and disposal and finance.
SKILLS AND ABILITIES:
- Proficiency in the use of Microsoft Office Suite.
- Skill in the use of personal computers.
- Ability to use e-procurement technology platforms.
- Ability to use the internet for research purposes.
- Ability to analyse and evaluate data and trends in procurement and disposal and to make recommendations.
- Ability to solve problems and make decisions within approved policy frameworks.
- Ability to communicate effectively, both orally and in writing.
- Ability to prepare comprehensive reports and policy briefs.
- Ability to observe and maintain confidentiality in the performance of duties.
- Ability to establish and maintain effective working relationships with associates, other public service employees, representatives of recognised business, industry, professional and local associations and with potential and actual suppliers.
|
| Minimum Experience & Training |
MINIMUM EXPERIENCE AND TRAINING:
- Bachelor’s Degree in Business Administration, Supply Chain Management, or a related discipline.
- Enrolment in or completion of CIPS Level 3 or 4 would be an asset.
- 1–2 years of operational experience in purchasing, logistics, or procurement administration, preferably within the public sector or a project execution unit.
- Strong proficiency in Microsoft Office (Excel, Word).
- High attention to detail, strong organizational skills, and familiarity with public procurement concepts.
|
| Submission Details: |
|
| Email: |
|
| Attachment: |
Download Job Description |